nan's blog

On line electronic signatures

It is possible now to send someone a document that they sign with their mouse and return. The document may have fields that must be filled in. No more print sign fax print file. Now the electronically signed document can be filed electronically and the process is over in minutes. Quickly and easily get contracts signed. My first experience was with the W9 form that payors need before sending payments for contract work. I was signing up with the site odesk - more about that later.

Get your copies at a cooperative

Collective Copies is a worker owned cooperative printing and copying service. They use only recycled or tree free paper. An overnight job can be as low as 3.5¢ a copy. They have stores in Amherst, Florence and Belchertown.

Free Open Source Software FOSS

Free and open source software is free to use and modify. This is possible because open source provides access to the source code. The software is under continuous modification and improvement by a developer community of dedicated programmers. The breadth of the supporting programmer and user community are indicators of the quality and usefullness of the software. A technical person can generally find answers to questions by web searching. If that fails there are forums for posting questions to the developer and user communities. Non-technical folks can hire contract support.

Zoho Security, Privacy, & Data Ownership

Before putting your business into the clouds, that is, begin using on-line storage and application services, you need to be cognizant of the risks and benefits.

Zoho User Manual 1

I want to choose one of the tools in Zoho to develop a Zoho users manual. Here I am entering in Zoho Write and will export as a blog to my website.
I want something that I can update easily. It would be nice if the newest material were highlighted. I want it to be available to anyone now but also be able to restrict access if I start offering the content through subscription.

Zoho On-Line Office Applications

Zoho provides a full range of office applications making it possible to conduct most of your business within its framework. A logical starting point is with Zoho Business which is free up to 3 users then $50 per user per year or $5 per month per user. Included in the business option are:

Postbooks Client Overview for Quote Preparation

I've added Hear the Music Cough Remedies as a CRM account. Attached to it are Stevie Smith, Owner, and Henry George Administrative Assistant to Stevie Smith. Most contact will be with Henry. For this example I'm assuming I received a phone call from Nanci explaining the company's interest in changing their financial software.

The Power of Account Numbers

Account numbers have an elegance that only an accountant could love. In systems that allow good use of numbering they can help categorize information in a variety of ways. Do you want to know which activity is most profitable in your organization? Use a part of your account number for activity and you can get reports sorted and summarized by that part. Here's an example from a Massachusetts town:
FFF-DDD-TAAA-YY##
where:

Accounting Software - Less Cost More Features

Would you like to save money and get more for your dollar on your accounting software investment? There are two strong open source products that can do this for you - OpenTaps and PostBooks. IT Puzzleworks can work with you to choose the most appropriate package, set up and install and train your users. In addition, be ready to get much more than you expected for your accounting investment. Manufacturing, on-line store front, enterprise resource management (ERP), Corporate (Customer) Resource Management (CRM), sales tracking, production management.

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